Welcome to the K-State residence hall community!

Housing and Dining Services is a self-operated department with functional units responsible for dining services, residence life, apartment living (families, as well as single undergraduate, graduate and nontraditional students), facilities management, information systems and business operations. Residents, through their contracts, are the primary source of revenue for all departmental functions. No state funds are received.

K-State residence halls offer a variety of living options. Although we offer similar services in all halls, each hall has a unique personality.

We look forward to having you live with us this year!

Your contract is in effect for the 2008–2009 academic year (fall and spring semesters) or the remaining portion of the academic year at time of initial occupancy. Refer to the contract cancellation guidelines for specific informationabout cancellation provisions.

An acknowledgment is e-mailed to you after Housing and Dining Services receives your contract packet and payment. Your hall and roommate assignment letter is mailed the first week in July for Academic Year Housing and Dining Services Contracts. For spring only contracts, your hall assignment letter is mailed the first week in January.

To make a change on your assignment information form or your contract, submit your request in writing to Housing and Dining Services in person or via the U.S. Postal Service. Changes submitted by e-mail are not accepted. Roommate information changes must include Wildcat ID numbers. All changes to hall and/or roommate preference(s) must be received by May 27, 2008, for fall assignments or by January 2, 2009, for spring semester assignments.

Your hall assignment is based on the date your contract and payment are received by Housing and Dining Services, the information you provide on the assignment information form and space availability. Final decisions on hall, room and roommate assignments are made by the department. Through our resident space virtual preferencing process, returning residents are given priority in the assignment process. Responses on the assignment information form only indicate preferences. Although an attempt is made to accommodate all requests, there is no guarantee. If your initial preference is not met, you may contact your residence life coordinator after you move into your assigned room to request a hall or room transfer. Transfers are made when space is available. Should regular space in the residence halls become limited, Housing and Dining Services may assign you to a temporary space. Once a permanent space is identified, you will be required to either accept the space and move within 48 hours or cancel your contract. Should you choose to cancel your contract, no cancellation fee will be assessed. This waiving of the cancellation fee applies only to the initial move from temporary space. Once assignment to permanent space is accepted, the cancellation provision of the contract is enforced.

Halls open for occupancy at 10:00 a.m. on Saturday, August 23, 2008, for the fall semester and at 10:00 a.m. on Tuesday, January 13, 2009, for the spring semester. For an additional fee of $50.00, Housing and Dining Services provides an option for students to arrive after 10:00 a.m., Friday, August 22, 2008. No special arrangement or prior approval is needed. You receive your room assignment and keys when you check in at your assigned hall. Dining Services opens with breakfast on Monday, August 25, 2008, for the fall semester and on Thursday, January 15, 2009, for the spring semester.

It is important to contact Housing and Dining Services as early as possible to discuss reasonable accommodations you may require. A student requesting special accommodations should arrange for a hall tour before making any housing decision. This includes any student susceptible to indoor allergies. Please attach physician’s documentation.

A resident with special dietary needs should contact a Housing and Dining Services dietitian before making a housing decision and for assistance in choosing appropriate foods from the menu. It may not be possible to accommodate all dietary requests. While every effort is made to make dining center meals meet dietary restrictions, we cannot guarantee that they will. Safety cannot be guaranteed for residents with life threatening allergies. Ingredients and nutritional content of menu items may vary and cross contamination could occur during production or service. Manufacturers may also change their product formulations or ingredients without our knowledge. Dining Services makes every effort to identify ingredients in food products but cannot assure against the possibility that the food contains ingredients other than those identified. It is, therefore, the responsibility of the customer to read ingredient labels and decide what foods to avoid. For questions regarding ingredients or assistance, please consult a unit manager at any time. Medically related diet orders or dietary restrictions must be communicated to dining services dietitians through the medical staff at Lafene Student Health Center.

There is a variety of living arrangements from which to choose.
Coeducational halls provide housing for male and female students on separate wings/floors of the halls (except suites).

Quiet floors create a supportive environment for students who want a space more conducive to studying. A special

living agreement regarding these hours is determined by floor residents after check-in. The floors are available in Ford, Goodnow, Haymaker, Marlatt, Moore and West.

Cluster floors provide convenience for students to study together and facilitate specialized programming. The following clusters are available:

Suites offer amenities such as private or shared bathrooms and carpet. The occupancy rate of a suite is determined by the number of residents who share the bathroom (except in Boyd and Putnam cluster suites, where four rooms share two bathrooms). In these cluster suites, the number of residents in the room determines the occupancy rate. Suite options are for one to four occupants sharing a bathroom. There is an additional charge assessed for living in a suite. The rates per person per semester are $458.00 (four-person suite), $607.00 (three-person suite), $760.00 (two-person suite) and $909.00 (one-person suite). Refer to the suite/small single options section of the contract for billing information. Prepayment of the suite/small single rate does not guarantee assignment. Due to fire safety requirements, federal law does not allow bathroom doors of a suite sharing a bathroom to be locked from inside each resident’s room.

A continuous housing option is available ONLY in Moore and Haymaker for an additional cost. For most students the residence hall academic year contract is sufficient; but there are some students who remain in Manhattan during scheduled university breaks and need continuous housing. A student signing a continuous housing contract is allowed to stay in their assigned room in Moore and Haymaker during scheduled university breaks and has access to their front desk, equipment and Moore’s student store. Meals are not served during university breaks. Vacation housing is ONLY available to a student choosing this option. All other halls are closed during university breaks (Thanksgiving Break: November 26–30, 2008; Semester Break: December 20, 2008–January 13, 2009; Spring Break: March 14–22, 2009). A separate continuous housing contract is required if you choose this option. Contact Housing and Dining Services to request a continuous housing contract packet.

Putnam R.E.S.P.E.C.T. Program (Residents Encouraging: Study, Peaceful Environment, and Community
Thinking) makes Putnam more than a quiet hall. Basic guidelines for residents include: (1) organizing and participating in programs and activities; (2) maintaining a quiet living/learning environment; and (3) respecting each other and all physical facilities. A special contractual agreement signed at check-in is required for all Putnam residents.

Smurthwaite Leadership/Scholarship Program provides an opportunity for female students to develop leadership skills in a small community. Smurthwaite residents receive a $515.00 savings in room and board costs per semester. They are expected to participate in the Women’s Leadership Program and contribute kitchen or house-related work and telephone duty each week. A special application process and separate contract are required for acceptance and assignment. The application is sent in early January and due March 12, 2008. Any female student interested in Smurthwaite Leadership/Scholarship House should contact Housing and Dining Services for a Smurthwaite application packet. Because acceptance and assignment is limited, it is best to complete the enclosed contract with your alternate preferences.

Graduate students are welcome to live in the residence halls. Early application and submission of a contract is encouraged for an assignment to a specific hall.

The primary right of each resident is to study and/or sleep within their room. This right supersedes the rights of guests or other individuals. Any resident who does not respect the rights of others is subject to disciplinary action. Each hall governing board maintains a peer judicial board responsible for reviewing violations of policies established by the K-State Association of Residence Halls.

A resident is expected to abide by all Housing and Dining Services and residence hall regulations, the K-State student life handbook and all university guidelines, including the K-State ID misuse policy. It is the responsibility of each resident to read the residence hall handbook distributed at check-in for detailed policies.

Vehicles and Parking—A resident may purchase a parking permit. Parking lot assignment is based on a seniority point system. It is unlikely a freshman will be assigned to a parking lot adjacent to their hall. A resident with special parking needs should contact Parking Services.

Visitation—A resident may host a guest(s) anytime during a 24-hour period. The host is responsible for the actions of their guest(s). All guests must be registered 24 hours a day, seven days a week through the Door Assistant or the front desk of each building. Residents hosting guests are required to remind their guests to be in possession of the guest registration slip and a form of identification at all times while in the residence hall. The host is also required to escort their guests at all times. The host must have permission from their roommate(s) before a guest(s) is permitted in the room. The rights of a resident take priority over those of a guest(s). A guest(s) that is the same gender as the host may stay overnight for up to three consecutive nights provided the occupancy of the room does not exceed the number of beds/spaces in the room. A guest(s) that is not the same gender as the host may visit but may not stay overnight. It is the  responsibility of a resident to notify staff of any policy violation.

Each resident is provided with an extra-long twin bed, mattress and pad, desk and chair, storage drawers, closet space, window blinds and a wastebasket. Rooms may be individualized, but construction, including lofted beds, must comply with safety and fire codes. Housing and Dining Services and Kansas State University are not responsible for injury to the student or their family or guests which might result from use of the residence halls and/or dining centers, including nonuniversity provided or student built lofted beds. Examples of bed frames in each hall are available at http://housing.k-state.edu/reshalls/ under hall information.

Lofted beds must have clear and unobstructed access to the length of one side of the sleeping surface (clearance from the top of the mattress to the ceiling must be at least 30˝). The lofted platform must not exceed 4´ by 8´. Elevated floors or other platforms are not allowed. Construction must not restrict the room exit and a 36˝ minimum passageway to the door must be maintained. Construction cannot occur within 36˝ of the front of the heating/AC unit, sprinkler head or smoke detector. Construction must not damage any room surface or furniture. Any constructed lofted platform must be taken down when you officially check out of your residence hall room. Failure to do so may result in charges being assessed on your housing account. Modifications to the electrical, lighting or mechanical systems are not allowed. Waterbeds are permitted, but must be approved by the residence life coordinator and roommate(s).
All furniture provided, including bed frames and mattresses, must remain in the room, but additional pieces may be added as space allows. Posting is allowed in a resident’s room, but removable tape that does not mar walls, woodwork and ceilings must be used. Sheetrock walls should only have push pins used on them. Any type of tape pulls the paint and paper off and will result in a damage charge. Materials a resident is not allowed to use include, but are not limited to, nails, screws, duct/cellophane tape, double-stick pads and poster putty. These materials cause damage and may result in repair costs to the resident. Damages to a room or its contents not recorded on the room condition card given to a student at check-in are charged to the student and/or roommate(s).
What to Bring—Items residents have found useful:*

* To avoid bringing duplicate items, you may want to contact your roommate(s).
** Mattresses are 80˝ long. We recommend extra-long twin sheets.

What Not to Bring—Due to electrical limitations and/or safety concerns, these items may not be brought into
the halls:

Heating and Cooling—The heating system operates when outside temperatures are consistently lower than 55° and the cooling system when outside temperatures are consistently higher than 68°. When the system switches, it takes several hours before the transition is complete.

Cable television service is only available through K-State Computing and Telecommunications Services. It is not part of the residence hall contract. After a student has their eID and password they can sign up online at http://telecom.ksu.edu.

Campus telephone service and the 911 feature are provided as part of your residence hall contract; however, you are responsible for providing your own telephone. This is the main way faculty and staff can contact you. Reverse 911 through the K-State Police Department which, in emergency situations, allows the campus police to contact all residence hall rooms and is provided at no additional charge. Each room has a live telephone jack restricted to campus and 911 calls. The telephone number is provided on the wall jack. If you would like to have local Manhattan service from your assigned residence hall room you will need to sign up with K-State Computing and Telecommunications Services for this service for a $5.00 monthly charge. After a student has their eID and password they can sign up online at http://telecom.ksu.edu. Local service will allow you to call off campus within the Manhattan area and receive calls from anywhere in the world. With the local service a resident may use any long-distance calling card.

With an appropriately configured computer, you will have access to the K-State network by either wired or wireless means. Details regarding the sign-up process for the ResNet ethernet connection will be mailed by the end of July. An ethernet connection allows e-mail, Internet and network access, as well as laser printing for a nominal fee. Computer labs are available in all halls and academic resource centers in Derby and Kramer Dining Centers.

A laundry facility is available in each hall.

Students have access to their residence hall at all times the university is in session. An electronic door-access system requires use of a resident’s K-State ID card. The main entrance doors are locked from 9:00 p.m. – 7:00 a.m. Everyone entering the hall during these times must go through the front lobby doors. There will be a Door Assistant at the main entrance door during limited access hours. This person will verify only residents and their registered guests are entering into the residence hall. Visitors may call from telephones provided at the main entrance of each hall. All other hall access doors are locked 24 hours a day. Exterior wing doors have electronic sensors that detect when doors are left ajar. Students are encouraged to lock their door and carry their room key and K-State ID card at all times.

The halls have appropriate fire protection equipment, including a smoke detector in each room and a general fire alarm system in each hall. Hall staff, emergency facilities management staff and community assistants are available 24 hours a day to respond to the needs of residents. Housing and Dining Services supports funding for a university police officer to walk the perimeter of all halls on a scheduled basis. A campus-sponsored escort program is available for residents walking on campus after dark.

Housing and Dining Services has two academic resource centers. Derby Academic Resource Center (DARC) is located on the first floor of Derby Dining Center and the Academic Resource Center of Kramer (ARCK) is located on the first floor of Kramer Dining Center. Each offers a computer lab, multimedia classroom, quiet study room, free tutoring and photocopy services.

Programs to help students achieve academic success include an academic orientation program for all freshmen, cluster floors, quiet floors, workshops and resources to help improve academic skills and involvement with faculty.

Convenient services located in or close to the halls make living on campus a smart decision. Derby Complex consists of Ford, Haymaker, Moore and West. Each hall has indoor access to Derby Dining Center, an academic resource center, T♦H♦E Bakery and Moore Quik Cats (a student store). Located across the street from Derby is Strong Complex, which includes Boyd, Putnam and Van Zile. All three halls are linked by indoor walkways. Van Zile includes a dining center which serves meals to the residents of the complex and also houses Van Zile Quik Cats. Kramer Complex, on the west side of campus, is approximately a 10-minute walk from Derby and Strong Complexes and includes Goodnow and Marlatt. Residents in this complex have access to Kramer Dining Center, an academic resource center and Kramer Quik Cats.

Housing and Dining Services staff takes pride in serving contemporary, great-tasting and healthful meals. A fromscratch philosophy is credited as “K-State’s secret ingredient.” Housing and Dining Services claim of excellence is supported by several recent national culinary, nutritional and managerial awards.

While a resident may eat 10, 15 or 20 meals per week (depending on the meal plan selected), each meal plan has been priced assuming some meals will not be eaten. When choosing a meal plan, consider both the greatest and fewest number of meals you are likely to eat. Meals are not refundable and not credited from one week to another since the board price is less than the cost of every available meal. Unused meals can not be transferred to another resident who has run out of meals during any given week. A resident wanting to change their meal plan may do so once during the first three weeks of each semester with accounts being prorated weekly.
After week three of each semester, six bonus meals are issued to residents with a 20-meal plan, four for a 15-meal plan and two for a 10-meal plan. Meal passes are added electronically to each student’s meal account. These passes may be used at any meal except the Thanksgiving dinner in November, Holiday dinner in December and Spring dinner in March or April. Unused passes expire at the end of each semester and no refunds are made for unused bonus meals. Students receive an e-mail during the spring semester with information when guest passes can be used.

Eating “what you like” is easy for residents dining in a K-State dining center. Each dining center provides residents with a little different dining experience, but all have similar selections and follow a similar menu. Most menu selections are unlimited, but dining services may limit quantities for some entrees. Limits also may be established if the amount of food a student selects is unreasonable or if wasteful patterns are observed. Carry-out food is permitted only for the dashers/grab’n’go option. Outside food is restricted from being brought into the dining centers unless it is approved because of dietary restrictions. Selections follow this general pattern:

Classics selections include such entrees as barbecue brisket, homemade chicken and noodles, hot beef sandwich with mashed potatoes, chicken tenders, beef stew, chili and cornbread or cinnamon rolls, fried chicken, rosemary pork loin, roast sirloin of beef, biscuits and gravy, and pancakes. Entree selections are available for residents who prefer a nonmeat selection. Classics lines include vegetables, potatoes and rice.

Deli and Grill selections include a variety of cold meats and cheeses, hamburgers or hot dogs, homemade breads and French fries.

Borders/Poco Italia selections may include tacos, pizza, calzones and a variety of pastas and sauces.

Change-Ups, fun and different events, are planned regularly in each dining center. For example, residents may arrive at a meal and find smoothies being made, or be entertained with live music while enjoying wonderful international or ethnic foods.

Dashers is the grab’n’go option for residents whose schedule or lifestyle requires the convenience of eating away from the dining center.

Salad/Dessert/Soup Bars offer a variety of homemade foods that can be selected by residents to match their appetite. Fruit is served daily.

Other: Popular selections such as carbonated and noncarbonated soft drinks, juice, milk, coffee and tea, as well as a variety of cold cereal and ingredients for making peanut butter and jelly sandwiches, are available at all meals. Softserve frozen yogurt and ice cream are also available at most dining centers.

A student with special dietary needs should refer to the special accommodations section of this F.Y.I.

A resident’s K-State ID card must be presented for entrance to the dining centers. Access is granted only once during each scheduled serving period. Except for some holiday and student breaks when only one dining center is open, dining service is available at Derby and Kramer seven days a week (closed Sunday evening) and at Van Zile Monday through Friday. Weekend dining for Strong Complex residents is in Derby. Residents from all halls may dine in either Derby or Kramer at any time during the week and on weekends. Because of space restrictions, Van Zile must limit the number of guests from other halls.

Guests who are not eating a meal are restricted from entering the dining center during meal times.